Training Videos

The Office of Research has a lending library of the NCURA and SRA video workshops we've presented in the past. For your convenience, copies of the presentations are available at the Office of Research, Extramural Accounting in Research Park, and at IRB Administration (CRISP building) in Sacramento. Departments and staff may check out the videotapes/DVD's for up to two weeks; we ask that you return them promptly so others can have the opportunity to view them. Contact Sharon Serpa at tsserpa@ucdavis.edu or (530) 754-7689, or if you're in Sacramento, contact Don Orescanin at dorescanin@ucdavis.edu (916) 703-9152.

The following video workshops are available in VHS or DVD format -- each workshop is about 3 1/2 hours long; course handouts (that you can keep) are included unless otherwise stated.

• Post-award and Cost Analysis (NCURA 2002 -- no handout)
  Account set up through account close out; includes the mechanics of F&A rate, cost sharing, effort reporting, the Cost Accounting Standards, financial reporting, cash management, cost transfers and post auditing.
• Confidentiality Discussion (SRA 2003 -- no handout)
  Explores several scenarios involving confidentiality, including HIPAA, intellectual property, and the legal, ethical, and cultural issues that define relationships between researcher, institution and sponsor.
• A-110 for the Research Administrator (NCURA 2003)
  A thorough review of OMB Circular A-110, which provides the basis for the administrative requirements associated with federal grants and cooperative agreements awarded to colleges, universities, and other non-profit organizations. Includes basic rules for managing federal grants, pre-award and post-award requirements such as financial and program management, program income, property standards, reports and records, termination and enforcement
• Subawards and Subcontracts (NCURA 2003)
  Focuses on issues regarding putting together multi-institution projects, including subawards vs. subcontracts, FAR flowdowns, A-110 requirements, and the latest in subaward agreement forms and contract clauses.
• Exploring the Lifecycle of Costs: Budget to Audit (NCURA 2003)
  Examines the life cycle of costs on a sponsored research project, from the budgeting process through expenditures and ultimately the audit examination. Includes how costs on the budget relate to expenditures and what auditors expect to find in the history or documentation that supports expenditures.
• A Primer on Intellectual Property for the Research Administrator (NCURA 2003)
  An introduction to patent and copyright law; covers key concepts necessary for the understanding and negotiating of intellectual property, as well as current federal regulation and policy with respect to intellectual property, i.e. the Bayh-Dole Act and rights in technical data. Handouts include a user friendly glossary of patent and copyright terms.
• Cost Sharing Management (NCURA 2004)
  A panel discussion of the various aspects of cost sharing, from proposal to award and through the project closeout. Topics include expectations of the project sponsor regarding documentation and reporting of cost sharing commitments, the cost sharing policy of the National Science Foundation (NSF), and descriptions of several institutional systems for tracking cost sharing expenditures.
• Research Records Management (NCURA 2004)
  A review of the fundamentals of research records management, and then tackles tough issues facing many institutions, e.g., dealing with new forms of records such as electronic data sets and e-documents, records storage and retention, and ownership of records.
• Fundamentals of Project Management (NCURA 2004)
  Fundamentals of project management, including critical project management skills such as project planning, leadership, communications, working on teams and team building, managing change, and decision making. Case studies include working with research projects. This workshop is intended to give the research administrator the skills to organize a major multidisciplinary project, program project or center grant, although most of the panel discussion is not specifically research-related.
• Conflict of Interest Management (NCURA 2004)
  Tested methods of conflict of interest management, including an overview of law and policy, the current environment, institutional obligation and policy requirements, identification of risk categories, and management strategies, such as the practical application for managing financial interests in non-clinical research, start-up companies, and managing financial interests in research with human subjects.
• Sponsored Research Financial Management: Current Pre- and Post-Award Issues (NCURA 2005)
  An update on pre- and post-award financial topics such as allowable costs for budgets, an overview of current issues in time and effort reporting, cost-sharing, purchasing, subcontracting (including subs between FDP and non-FDP institutions), policy changes at the federal level, and institutional best practices at the central and departmental levels.
• International Sponsored Programs Administration (NCURA 2005)
  An update on key regulatory issues, negotiating strategies, and administrative techniques in managing international sponsored projects. Topics include budgeting and contract negotiation, working with foreign students/scientists, export regulations (ITAR, EAR, OFAC), subcontracting/contracting with foreign sites, monitoring foreign sites and intellectual property ownership and management. The section on export regulations also discusses the application of ITAR, EAR & OFAC to employing foreign nationals, presenting data overseas, international joint authorship and substantive editing of articles written by foreign nationals.
• Principles of Federal R&D Contracting (NCURA 2005)
  A training opportunity for research administrators in central and department levels who are assigned the tasks of identifying contracting opportunities, submitting contract business proposals, and negotiating and managing federal contracts. In addition, the conference will seek to address faculty issues. Items to be discussed will be: reading and interpreting RFP’s (requests for proposals), preparation of contract budgets, and identifying the regulatory sources of information to assist research administrators manage federal contracts, e.g. Federal Acquisition Regulations; Confidentiality, Publication Rights.
• Best Practices in Research Compliance: Update on Policies and Regulations and Implementation at Institutions (NCURA 2005)
  An overview of the current state of various non-fiscal compliance areas such as human subjects, animal use, rDNA, safety, biohazards, select agents, and conflicts-of-interest. The faculty for this workshop will address centralized vs. decentralized responsibility and include examples of lines of responsibility. Suggestions on monitoring to ensure compliance and a look at available tools will be highlighted. The workshop will conclude by sharing information on how institutions are covering the increasing cost of compliance.
• Post-Award Issues for the Pre-Award and Departmental Administrator (NCURA 2006)
  Examines the synergistic relationship of pre-award and post-award offices and functions, and discusses the responsibilities of the PI, the research administrator, the Sponsored Programs office and the Accounting office, as well as shared responsibilities. Participants will gain a greater awareness of the impact that both pre-award and post-award functions have on each other, and a better understanding of the impact that decisions made in the proposal and award negotiation stage have on the PI and the institution’s ability to conform with the terms and conditions of the award.
• Grants.gov: Working Towards a Common Vision (NCURA 2006)
  An overview of Grants.gov (the single access point for federal grantees), the current status of its FIND and APPLY functionality, and its plans for future initiatives. Senior federal agency leaders present on the development of the Standard Form (SF) 424 R&R (the common Federal format for submission of research applications) and federal agency implementations of the 424 R&R and grant submission through Grants.gov, and university participants discuss challenges and implementation strategies for Grants.gov and electronic research administration (ERA).
• National Security Issues (NCURA 2006)
  Issues involving research that may involve national security concerns, including export control regulations, involvement of and restrictions for use of foreign nationals in research, international collaborations, “sensitive but unclassified” data and research, security issues related to select agents and biocontainment laboratories, facilities and institutional procedures related to export control, negotiations, contract clauses, visa issues, contract issues between universities and DOD agencies on biodefense projects, technology controlled under export controls regulations, issues related to embargoes and sanctions, insight into the federal perspective and implications for research administrators that recent changes to federal regulations governing these issues will impose.
• Technology Transfer for the Research Administrator
  An overview of the technology transfer process (conveyance of intellectual property developed by university researchers over to the private sector where it can be commercialized to better serve the public good) and the thought processes and necessary infrastructure underlying it. Topics covered include the Bayh-Dole Act, the Tax Reform Act of 1986, patents, licenses, options, copyrights, trade secrets and trademarks, research agreements, confidential disclosure agreements, and material transfer agreements.
• Sponsored Projects Essentials (NCURA 2007)
  In an ever-changing environment, the core building blocks of sponsored project administration are essential. Whether you are new to the profession or a seasoned veteran, this workshop is intended to help you look at basic principles from a different perspective. Every time you approve or sign on the dotted line, you should be thinking about reasonable, allocable, allowable and consistent. And, if you have forgotten some of the basics and have fooled yourself into believing everything will be all right… it won’t.

This veteran workshop faculty will address due diligence when making decisions and, what the process should be. They will discuss the underlying themes that every research administrator (pre-award, post-award, departmental, costing, audit and compliance) should be thinking about with every transaction they process.

• Effort Reporting (NCURA 2007)
  Auditors’ continued attention on effort reporting has sparked numerous findings and stories in the press. This program will give the audience guidance on everything from bare-bones reporting necessary to stay in compliance to what some institutions are developing to help streamline their process. Whether you are in central administration or in the “thick of things” out in the department, be sure to watch this program as our expert faculty offers their insight on what they believe the government is currently focusing on and shares some best practices in use at several institutions to help you and your institution, stay out of the spotlight, out of trouble, and out of the newspaper.
• Conflict of Interest: How to Spot and Manage It (NCURA 2007)
  The words “Conflict of Interest” have been known to strike fear into the hearts of even the most seasoned research administrators. As institutions increase their research enterprise, the gateway for conflicts widens. Our job is to first identify it – whether real or perceived – and then, if possible, determine ways in which to manage it. The faculty will give tips on what to do when you uncover a conflict and, in particular, for those out in the department, where they can go for help. This program, with its expert panel, will relate best practices in managing a COI and give examples of what works, and what doesn’t.
• Sub-Awards: A Survivor’s Guide of Key Concepts and Principles (NCURA 2007)
  Drawn from NCURA’s seven-week on-line tutorial, this broadcast is intended as a review for mid-level research administrators and will provide enough basic information to help those who are new to the world of subcontracting to – survive! The faculty, who designed and developed NCURA’s tutuorial, will share a number of case studies, discuss the Dos and Don’ts and dispel myths that may have been creating high anxiety to those new to this arena.