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Limited Submissions and Coordinated Submissions Program

Visit the Research Funding system to view open funding opportunities.

 



The Program

A limited submission program is a funding program in which the sponsor restricts the number of applications or proposals the campus can submit. Generally, these programs allow the campus to submit only one or two proposals for each application cycle. Limited submissions programs are internally coordinated in order to ensure that UC Davis sends only the allowable number of proposals. The internal coordination process is a two-step process that begins with a review of the pre-proposals submitted by a committee consisting of faculty representatives from each of the colleges/schools from which internal pre-proposals were received.  In some cases, others with expertise in a specific field or in-depth knowledge of specific program and/or sponsor are included in the review committee.  Based on these reviews, the Office of Research will select the PI(s) who will submit a full proposal to the sponsor.

A coordinated submission program is a funding program in which the sponsor imposes specific restrictions on applications submitted by an institution to a specific Request for Applications (RFA). Such restrictions may include certification that multiple proposals are not duplicative or for similar equipment or projects. Coordinated submission programs are internally reviewed to ensure all applications submitted by the university are eligible. The Office of Research reviews each submission to determine if any of the sponsor imposed restrictions would be violated and works with the PIs to mitigate any potential eligibility issues.

Log in to the Research Funding system to view and apply to Limited and Coordinated Submission programs.

For questions regarding the OR Limited Submissions process, please contact the Limited Submissions program at 530-754-7738 or limsubmissions@ucdavis.edu.

Limited Submissions Response

You may check the status of your internal pre-proposal by accessing the My Pre-Proposals tab in the Research Funding system. If you have questions, please email limsubmissions@ucdavis.edu.

The Process

  • When a limited submission (LS) program is identified, an LS announcement is created that includes a brief description, the funding requirements, and a campus internal deadline for pre-proposal submission. This announcement is then sent to the campus community via the Weekly Research Funding Update and may be viewed in the Research Funding system.
  • A Principal Investigator can submit pre-proposals through the Research Funding system up to 5:00 pm on the day of the campus internal deadline. We strongly recommend that applicants submit pre-proposals by 4:30 pm in case technical difficulties are encountered.
  • When more than the allowed number of applications an institution may submit are received, the Office of Research (OR)  initiates a review by a committee faculty representatives from each of the colleges/schools from which internal pre-proposals were received.  In some cases, others with expertise in a specific field or in-depth knowledge of specific program and/or sponsor are included in the review committee.  Based on these reviews, the Office of Research will select the PI(s) who will submit a full proposal to the sponsor.
  • The Associate Vice Chancellor for Interdisciplinary Research Administration and Strategic Initiatives will evaluate the review scores and comments from the review committee and then select the most competitive pre-proposal(s).
  • The Principal Investigator(s) of the selected pre-proposal(s) is notified and asked to prepare a full proposal and receive a link to the review comments.
  • The Principal Investigator submits the full proposed to Sponsored Programs Office (SPO) for review and approval at least five days before the sponsor deadline. Some Schools and Colleges require the Dean's approval prior to submission to SPO. Then, either SPO will facilitate electronic submission of the full proposal, or the Principal Investigator will mail the full proposal to the sponsor.

Review Criteria

Review criteria are determined based on the criteria employed by the sponsor for each funding program.  In general, Limited submission pre-proposals will be evaluated on the following criteria:
  • The PI's CV/qualifications in the specific area of research;
  • The quality of the project description;
  • The relevance or "match" between the proposed project and the program requirements;
  • The impact or "importance" of the proposed project; and
  • Any other factors relevant and appropriate to the funding program such as cultural competency; public outreach efforts; underrepresented groups/minorities; quality of the evaluation design; the comments from previous submissions to the same program - if applicable - and the current proposal's responsiveness to those comments; the likelihood of success

Program Coordinator

Contact the Limited Submissions program coordinator, Kassie Obelleiro, at: limsubmissions@ucdavis.edu, Phone: (530) 754-7738.