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Disclosing Possible Inventions

Your Obligation to Disclose Inventions to the University

All UC Davis employees and visitors using UC Davis facilities or equipment, or receiving gift, contract or grant funds, are required to sign the Patent Acknowledgment Form before beginning any work at UC Davis.  These are then filed by the host department or Accounting and Financial Services. This obligates the disclosure of inventions to the University.

The Regents consider employees to be 24 hour/day and 7 day/week employees, so all inventions are to be disclosed. UC Davis disclosure obligations dominate any other obligations. In some cases, such as consulting relationships, assignment may be determined to belong to the firm for which the employee is consulting, but disclosure must be made to UC Davis InnovationAccess to make this independent determination.

All patent applications and patents are assigned to The University of California Regents.

As the first step, send us a completed Record of Invention (ROI) (see forms page) with details on your invention. The form should be signed by all UC Davis inventors and two qualified witnesses. We encourage you to send us supporting documentation electronically. This information allows us to look at the patentability and market potential of the invention. We will send you a confirmation communication once we receive the completed and signed ROI form.

If you need assistance completing the ROI form, you can contact the Intellectual Property Officer for your school/college/program.

Signing the UC Patent Acknowledgment Amendment Form (Update January 10, 2012)

If you did not receive an email at the end of November from VR Election Services (VRES), an outside vendor hired by UCOP to send the amendment to all applicable UC employees, then take the following actions:

  1. Verify your hire date.  The amendment is to be signed only by UC employees who have a hire date on or before October 31, 2011.
  2. Check your junk mail on your UC computer.  Some have been able to retrieve it from their junk mail.
  3. If you cannot locate the email from VRES, contact them at: 1-800-288-4026, Monday-Friday, 6:30 AM-3:00PM PST.  VRES will arrange to send you a new email.  Only VRES can do this since each email is specific to each employee so that electronic signatures can be obtained.


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