There are many steps to developing a research project and preparing a proposal for submission. The Office of Research aims to provide and identify services and resources to aid the researcher’s efforts in developing and preparing a project or proposal.


Supplies & Materials

Materials and supplies are expendables, such as lab supplies and specialty supplies, which the researchers need to complete the project. In the budget, you should list each individual supply item and cost. How much detail about supplies should you put in the budget? A good rule to follow is: the higher the amount for the category, or the less obvious the cost for the work that will be performed, the more detailed the breakdown should be. It’s not a good idea to just list “lab supplies” or “research materials”. Remember that you should not include miscellaneous or department (general) supplies, like copy paper, office chairs, or pens, because these are included as Facilities and Administrative, or overhead, costs.

UNIFORM GUIDANCE made changes to rules regarding COMPUTING DEVICES

Computing devices costing less than $5,000/unit may be direct charged to the project or activity under the following circumstances:

  • The devices are essential* and allocable to the performance of a federal award in that they are necessary to acquire, store, analyze, process, and publish data and other information electronically, “devices” include accessories (or “peripherals”) for printing, transmitting and receiving, or storing electronic information; and
  • The project does not have reasonable access to other devices or equipment that can achieve the same purpose; devices may not be purchased for reasons of convenience or preference.


PIs are responsible for determining whether or not the device is “essential” and to what extent the cost of the device is allocable to the sponsored project. PIs and departments should maintain documentation that describes how the proposed computing device meets the above requirements. The cost of computing devices that meet the above requirements may be charged 100% to an award or may be allocated to several awards. The devices should be itemized in the proposal budget (or in the case of NIH modular grant applications, itemized in the detailed budget provided to your sponsored projects officer).