PI Responsibilities

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New Award

If you have received notice of a new award, congratulations! Please send the award notification to awards@ucdavis.edu. See the tabs below for additional information about setting up your new award.

PI Responsibilities


The PI is the individual with primary responsibility for:

  • The scientific integrity and management of the project
  • The financial management of project funds
  • Adherence to all University policies, and
  • Adherence to externally-imposed sponsor terms and conditions including reporting and record keeping requirements contained in the award document. The award document is the funding agency’s official obligation of funds for a project. Many awards cover a multi-year project period made up of several shorter (usually 12-month) budget periods. Funds often are awarded in budget period installments.

It is critical that the PI review and understand the contract or grant requirements and restrictions of each specific award. If any of the award terms are unclear, it is the PI’s responsibility to contact SPO for clarification and guidance. If the terms of an individual award are more strict than federal guidelines and University policy, the terms of the award take precedence. For example, travel expenses are allowable under federal and University policy, but may be specifically excluded or limited by your specific award.

It is important upon receipt of the fully executed award for the PI and the Administering Unit to review the terms and conditions, make note of important conditions including, but not limited to, reporting deadlines, unallowable costs, areas that may require prior approval such as rebudgeting or no cost time extensions, publications may require sponsors review prior to dissemination, etc…