Guidance for Research Support for Graduate Student Researchers, Academic Student Employees, Academic Researchers, and Post-Doctoral Scholars

NEW PROPOSALS FOR GRANTS AND CONTRACTS

• PIs are required to plan for the salary and benefit increases in their contract and grant applications submitted on or after February 1, 2023. Review the negotiated compensation rates for the four Collective Bargaining Units to be used in development of your proposal budget on the Graduate Studies webpage.

EXISTING GRANTS AND CONTRACTS

The following applies to spring quarter 2023 through spring quarter 2024:

• Funding for salary and benefit increases will be a shared responsibility. Principal Investigators are expected to re-budget their grants and contracts and/or use discretionary or personal research funds to support their academic researchers, graduate student researchers and postdoctoral scholars. It is expected that each PI will identify at minimum $2,500 toward the additional costs for each academic researcher, graduate student researcher and postdoctoral scholar.
• Colleges, schools and/or units are expected to augment funding by an additional $2,500 towards the additional costs for each academic researcher, graduate student researcher and postdoctoral scholar.
• If a faculty member has academic researchers, graduate student researchers or postdoctoral scholars funded from sources other than grants and contracts, they should make every effort to identify $2,500 from fully fund discretionary or personal research funds to support their academic researchers, graduate student researchers and postdoctoral scholars.
• For spring quarter 2023 through spring quarter 2024, central campus funds will be used to make up the remaining difference between the $5,000 noted above and the final additional costs for each academic researcher, graduate student researcher and postdoctoral scholar. Principal Investigators should request central campus support through the Office of Research and a template for such requests will be provided soon. Requests will be evaluated on a case-by-case basis, taking into consideration other sources of funding that may or may not be available.

Read more details in Provost Croughan’s letter to faculty sent on February 16, 2023.

FORMS AND TEMPLATES

• Guidance to Request Central Funding Support for Graduate Student Researches, Academic Student Employees, Academic Researchers, and Postdoctoral Scholars
• Templates to Request Central Funding Support for Graduate Student Researches, Academic Student Employees, Academic Researchers, and Postdoctoral Scholars
  • NEW Central Fund Employee Summary and Contribution Workbook (Required for ALL requests, File Updated 9/5/2023)
  • Central Funding Request Application Form (ONLY required if you CANNOT meet the local $5,000 contribution)
• Sponsor Rebudgeting Guidance

QUESTIONS OR ADDITIONAL INFORMATION

• Contact Denise Ehlen, Executive Associate Vice Chancellor for Research: dmehlen@ucdavis.edu