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Award Processing

Research Agreements

With the exception of privately (i.e., for-profit entity)-funded clinical trials, all research agreements at UC Davis are reviewed, negotiated, and accepted on behalf of Regents by the Office of Research, Sponsored Programs. This includes grants, contracts, cooperative agreements, and other types of research agreements.

This is necessary to ensure that all research and other extramurally funded projects conducted by university employees, or with the use of university resources or facilities, are approved by the appropriate university contract and grant office and comply with relevant university policies and guidelines, including but not limited to those governing:

  • integrity in research;
  • appropriateness of the activity to the University;
  • protection of human and animal subjects and the environment;
  • use of University facilities;
  • adherence to personnel policies;
  • compensation plans;
  • intellectual property;
  • conflicts of interest;
  • recovery of full costs, direct and indirect (F&A); and
  • liability insurance and indemnification.

What will Sponsored Programs Review?

The assigned Sponsored Programs analyst will review the research agreement to ensure that the terms and conditions of the agreement are acceptable under UC and UC Davis policies and regulations. Additionally, the analyst will identify any areas where there is a conflict with any UC policy including the 1999 UCOP policy Principles Regarding Rights to Future Research Results in University Agreements with External Parties. This policy establishes eight principles which must be addressed in university agreements with external parties:

  • Open dissemination of research results and information
  • Commitment to students
  • Accessibility for research purposes
  • Public benefit
  • Informed participation
  • Legal integrity and consistency
  • Fair consideration for university research results
  • Objective decision-making

 

The analyst will also review the project file for all necessary compliance documents which may be required by Federal or State law, UC or UC Davis policy, or Sponsor requirement. For a full list of items the analyst will be reviewing for in the award file, please see our Award Review Checklist.

Authority to Negotiate and Sign Research Contracts

Post Award Activities

NIH Progress Reports

The e-Snap feature in E-Commons has changed to Research Performance Progress Report (RPPR).

  • Progress reports for Streamlined Noncompeting Award Process (SNAP) and Fellowship Awards with budget start dates on or after July 1, 2013, must be submitted using the era RPPR Commons Module.
  • Progress reports for SNAP awards with budget start dates prior to July 1, 2013, may be submitted as either an RPPR or an eSNAP.
  • Progress reports for fellowship awards with budget start dates prior to July 1, 2013 may be submitted as either an RPPR or a paper PHS 416-9, Ruth L. Kirschstein National Research Service Award Individual Fellowship Progress Report for Continuation Support.

Please review details in "NIH Research Performance Progress Report (RPPR) Instruction Guide" available at: Instruction Guide

No-Cost Time Extensions

Principal Investigators (PIs) are expected to complete a project within the original period of performance. However, unexpected circumstances can arise which justify a need for additional time. A No-Cost Time Extension should be requested only when the original scope of work cannot be completed within the project period and no additional funds will be required for completion. For more information, visit our No-Cost Time Extensions page.

Effort Reporting

Effort reports are certified after the effort has been expended. It shows the actual effort spent on the project. Effort reporting ensures that the effort charged or committed to each research award has actually been met. Effort reports are tracked in the Effort Reporting System (ERS). For more information about Effort Reporting, please visit Extramural Funds Accounting's Effort Commitment and Cost Sharing page.