Administrative Coordinating Council of Deans (ACCD)

The Administrative Coordinating Council of Deans (ACCD) primarily coordinates institutional matches in support of major extramural grants that involve faculty from three or more schools/colleges/divisions (or faculty from Office of Research + 2 colleges/schools/divisions).

Such grants include program project grants, center grants, limited submissions, major instrumentation grants, and training grants for graduate students and postdoctoral scholars.

The ACCD also operates as a forum where campus units discuss interdisciplinary research and teaching issues, emerging research areas, new technologies instrumentation, and other issues. The Vice Chancellor for Research provides staff support to the ACCD.

How to Request an ACCD Match

If you are a UC Davis PI who seeks an interdisciplinary match request, please review the guidelines below, divided into four sections: General ACCD Guidelines, then specific guidelines for either Research Grants, Equipment Grants or Training Grants. To aid the preparation of ACCD funding requests, the following documents are available.

  • Financial/budget template:
    • This Excel document presents financial information in a format commonly used for ACCD requests.
  • Presentation template:
    • This Powerpoint document is not mandatory, and can be used as a guide only, if preferred.

Further inquiries can be made to Office of Research Analyst Perry King (pking@ucdavis.edu; 530-754-1025).

General ACCD Guidelines

1. PIs should consult with their Assistant Dean(s) prior to presenting to ACCD.

  • All match requests are reviewed initially for:
    • Academic merit
    • Scope of impact
      • Minimum of 3 units: Office of Research + 2 colleges/divisions/schools or 3 colleges/divisions/schools
      • Breadth of faculty involved
    • Whether a match is required (formally or implicitly) by the funding agency or simply desired
    • Whether a match is necessary for grant to be competitive
      • Without a match, the grant would not be submitted
  • If a request does not pass initial review, it may be negotiated outside of ACCD
  • The Assistant Dean may refer PI to Interdisciplinary Research Support (IRS) in the Office of Research or to their internal finance personnel for budget-related guidance.

2. Funding requests should be provided to ACCD at least five (5) weeks prior to funding agency deadline.

3. Within Each College/Division/School, matching responsibilities may be shared by participating PI, department, and dean’s office.

  • Practices may vary among colleges/divisions/schools.
  • Presentation by lead PI to ACCD should address participation by co-PIs.

4. ACCD support is reduced proportionate to sponsor reductions in the final award

5. For its match contributions (often 50% of total match), OR prefers to support equipment.

  • OR strongly encourages all major equipment it supports to be housed in core facilities and available to multiple PIs
  • OR prefers to avoid providing match support for personnel

6. Highest Priority for Graduate Studies funding:

  • Training grants
    • National Institutes of Health T32 / T35
    • Graduate Assistance in Areas of National Need (GAANN) – US Department of Education
    • NSF Research Traineeship (NRT)
    • National Needs Graduate and Postgraduate Fellowship (NNF) – US Department of Agriculture
  • Campus strategic initiatives with a major training component
    • Goal is a 1:5 match in the number of slots funded by Graduate Studies to the granting agency

7. ACCD encourages High Performance Computing clusters to be available to more than a few PIs.

Current ACCD Guidelines for Research Grants

1. For research grant proposals that require an unspecified demonstration of institutional commitment, ACCD will match up to 8% of Direct Costs (minus subcontracts).

2. If an institutional contribution is not required, the ACCD contribution may be lower than 8% of DC.

3. For proposals that require a specific contribution from the institution, ACCD will make every effort to meet the required match amount.

4. Administrative structure should be established at proposal time based on programmatic needs

  • Administrative expenses and thus the Indirect Cost Return (ICR) allocation will follow this structure.

5. If indirect cost returns (ICR) will be returned to campus as a result of this award, the unit or units that receive the ICR will generally split the cost-share 50/50 with the Office of Research (OR).

  • i.e., two colleges/divisions/schools each manage half of the project expenditures, thus the Deans’ ICR and OP tax liability is split 50% to each college — Match is 50% Office of Research / 25% Dean 1 / 25% Dean 2

6. If there is no ICR, the cost-share split is still determined by where the work is done (where the expenditures are managed) among the colleges/schools.

Current ACCD Guidelines for Equipment Grants

1. PI must articulate broad campus impact

  • Involve faculty across multiple colleges/divisions/schools
  • ACCD may require that equipment be located in shared facilities
  • PI must present a realistic plan for funding operation and maintenance beyond grant period

2. ACCD generally splits the cost-share 50% Office of Research / 50% Deans.

  • This is the current practice for limited submission equipment matches that require 30% match, though an alternate model may be determined if commitments exceed the ability to fund the match

3. Indirect cost rate is generally 0% on equipment grants. Dean commitments are therefore allocated by projected equipment usage:

  • (preferred method) recharge revenue by school/college, or
  • by the school/college affiliation of investigators on the project

4. UCOP tax on the matching portion should be included in the calculation of necessary support through ACCD, but tax on non-match portions should be paid by the home unit.

Current ACCD Guidelines for Training Grants

1. Training grant requests have several components:

  • Administrative costs, to be covered by home unit
  • Difference between what the grant will pay and true costs for partial grant-funded pre-doc trainee slots; this is Office of Graduate Studies Dean’s priority
  • All costs for additional trainee slots

2. Current practice varies but generally

  • Office of Graduate Studies funds the tuition/fees for slots partially funded by the grant (for example NIH awards 60%/ graduate studies 40%)
  • Graduate Studies may provide additional support for non-resident tuition, fellowships, and graduate student research appointments.
  • The Deans through ACCD fund the costs for the additional unfunded slots (could be TAs)
  • Each Deans’ commitment of support is determined at the time the student trainees are selected using this formula: 50% from the lead dean of the student’s graduate group and 50% from the lead dean of the student’s faculty trainer.
  • Lead Dean provides additional administrative support

3. Graduate students on large center and program grants are generally appointed as Graduate Student Researchers (GSRs)

  • There should not be a gap in fees and tuition
  • The campus GSR buy-down program supports these students
  • Additional slots on training grants funded by OGS are established not as GSRs or TAs but as fellowships or traineeships

4. Core grants are evaluated on a case-by-case basis

  • Graduate education and training must be a priority

5. Graduate students on R01 type grants are not generally supported by Graduate Studies or ACCD

6. UCOP tax on the matching portion should be included in the calculation of necessary support through ACCD, but tax on non-match portions should be paid by the home unit.

7. All indirect costs flow to the administrating unit.

8. Indirect Cost Return

  • The indirect cost rate is generally
    • 8% on NIH training grants
    • The full federal F&A rate on NSF grants but applicable to only a small portion of the grant funding
  • The flow of indirect costs to the college/division/school administrating the grant:
    • Is estimated to be the Dean’s share (currently 30-37%) of the 8% indirect rate on the award, or ~3% of the direct costs
    • The UCOP tax is a percentage (currently 1.55-1.79%) of the total expenditures