Sponsored Programs Office

The Sponsored Programs Office (SPO) reviews and submits research proposals, negotiates and accepts awards on behalf of the UC Regents and drafts, negotiates and executes (outgoing) subawards for collaborative research. Select the topic below for more information and relevant instructions.

Winter Soft Close Hours/Process

The Office of Research, Sponsored Programs will observe the holiday season and winter break with a soft close from Monday, December 23, 2024 through Wednesday, January 1, 2025.

To ensure adequate time for processing proposals that are due during the soft close through January 1, 2025, please ensure they are received in SPO no later than 8:00 AM, Monday, December 16, 2024.

For urgent proposal matters that require contacting a member of the office during our soft close, please contact SPO via [email protected], marking the email as “Urgent.” Note that email will be checked on a limited basis on business days during the soft close. All other urgent inquiries may be directed to the Executive Associate Vice Chancellor for Research, Denise Ehlen via [email protected].

Per UC policy, all proposals for extramural funding must be submitted through SPO except for limited submission pre-proposals and pre-proposals that do not require a budget, institutional signature/approval, or acceptance of terms and conditions at the proposal stage. View our organizational chart to see how SPO is structured.

Resources

• Overview: Proposal Process
• Responsibilities: PIs/Department Administrators
• Guidance for Proposal Review by Department Chairs, Directors, or Deans
• Proposal Compliance Items
• F&A and Fringe Benefit Rates
• SPO FAQs
• Forms

Relevant Policy

• UC Contract and Grant Manual Chapter 1: Refer to 1-500 Principal Investigator Guidelines
• Memo – Operating Guidance No. 95-1 – Policy on the Requirement to Submit Proposals and to Receive Awards for Grants and Contracts through the University
• Standing Orders of The Regents of the University of California – Duties of the President of the University

Staff

View SPO organizational chart