IRBNet

The Institutional Review Board (IRB) is pleased to announce the adoption of the IRBNet suite of tools, accessible via the internet, bringing electronic protocol management, online submission and many other important research oversight features to the University of California, Davis, research community.

IRBNet brings a robust set of electronic tools supporting the management, submission, review and oversight of our research protocols. Some of IRBNet’s many features include an online initial application, electronic document management, web-based protocol sharing and collaboration, automatic notifications, electronic submissions and reviews, integrated training and credential management, and important audit capabilities including electronic revision histories, electronic signatures and event tracking.


IRBNet Registration

ALL Principal Investigators, Co-Principal Investigators, and primary contact personnel MUST create and activate an IRBNet account complete CITI Integration.

Registration 

Creating an IRBNet account is very simple and should take approximately 5 minutes. Follow these steps:

  1. Go to www.irbnet.org
  2. Click on “New User Registration
  3. Provide the information requested
  4. On the “Add Affiliation” page select University of California Davis, Davis, CA
  5. Continue until you have completed registration
  6. When you receive an email from activation@irbnet.org, follow the link contained in the email to complete the account activation process*
* If you lost or did not receive an activation email, please review our guidance document “Generating a New Activation Email“.

Linking CITI Credentials to IRBNet Account 

UC Davis is utilizing the IRBNet enhancement that will link your CITI training credentials to your human subjects research protocols. In order to activate your CITI Integration please do the following:

  1. Enter your username and password at www.irbnet.org
  2. Click the “User Profile” link in the top right corner of the screen
  3. In the “External Accounts” section (near the bottom of the page), click “Add an External Account
  4. In the pop-up, enter your associated CITI Member ID from your CITI account. This number can be found at the top of your CITI Program homepage upon login
  5. To verify your ownership of the CITI account, you will receive a verification link from activation@irbnet.org at the institutional email address associated with your CITI affiliation
  6. Once you receive the email, click the verification link and you’re all set! Your coursework will be automatically pulled into IRBNet over the next 24-hours*

*If you do not receive an activation email, please review our guidance document “Updating your CITI Institutional Email“.


IRBNet Training

Online Training

IRBNet has developed training videos that give step-by-step instruction on how to create, submit, and manage protocols. These videos should be used in conjunction with the UC Davis specific guidance provided on this website. See the IRBNet Training Resources guidance document for more information on how to access these training videos.

The training resources provide the following instructions:

  1. New User Registration instructions
  2. New Project submission (9 min video)
  3. Post-Submission Advanced Topics (Modifications, Continuing Review, Reportable New Information) (7 min video)

bulletYouTubeNEW UC Davis IRBNet Demonstration Videos

The IRB has developed the following videos on a variety of IRBNet topics that give step-by-step instructions from a UC Davis researcher point of view. Each video contains UC Davis specific instructions that guide you through different aspects of the IRBNet submission process and system.


IRB Office/IRBNet Lab Hours

We are now offering the chance to sit down with an IRB Analyst to answer your questions about human subject research and IRB requirements. Or, if you just need additional guidance or assistance with your IRBNet submission. Walk-ins or appointments are accepted, to make an appointment contact the IRBNet Support Team.

We will be available at the following locations:

UCDMC Campus
Date: Every Tuesday
Time: 12 pm to 1 pm
Medical Education Building
Computer Lab 2106
(Directions)
UCD Campus
Date: Every Wednesday
Time: 12 pm to 1 pm
Mrak Hall
Room 61
(Directions)

Online Initial Review Application

This new online form has simplified and streamlined the initial review application process by combining several documents into one easy to use form. The form was designed to use its “SmartForm” capabilities to the fullest by using the information you provide to determine whether additional information is needed. Based on how you answer a question, the form may or may not request additional information. For example: under the “Vulnerable Participants” section, if you answer “none of the above” the form will not ask you to complete any of the next 11 sections.

The online initial review application replaces the HRP 211 Application for Initial Review and the HRP 215 Research Personnel Template forms. The application also gathers much of the information that was previously gathered in the HRP 503 Protocol Template. Whenever the online initial review application is used:

You do not need to submit a Form HRP 211 Application for Initial Review.

You do not need to submit a Form HRP 215 Research Personnel.

You do not need to submit an HRP 503 Protocol Template, if you have a sponsor protocol;

You can submit our new abbreviated Form HRP 503 Protocol Template Form if you do not have a sponsor protocol.

For step by step instructions, please see our How to submit an initial review

Accessing Existing Studies

ALL Principal Investigators, Co-Principal Investigators, and primary contact personnel MUST create and activate an IRBNet account and complete CITI Integration.

IRB Administration has been using IRBNet to track, review, and approve protocols since 2011. During the release of IRBNet all existing protocols will be transferred to researchers. Each study will be shared with the principal investigator and the primary contact person listed on the most recent IRB submission, unless an alternative contact person has been designated. In order to have your existing protocols released, please confirm that the Principal Investigator and the designated contact person have each created and activated an IRBNet account. Then contact the IRBNet Support Team to request that your studies be released. You will be notified by email when a study has been transferred. Once the transfer is complete you will see your protocols when you log into IRBNet. Click the study title to open the existing protocol. You and your research team will use IRBNet for all future IRB submissions. We encourage all IRBNet users to review the training materials provided by IRBNet. These training materials cover the functionality researchers and coordinators will need to manage their studies. Please contact one of our training and education analysts for assistance with IRBNet.

IRBNet-Release-Workflow2

For step by step instructions on how to submit a subsequent package on an existing protocol, please see our instructions on How to Submit to the IRB.

UC Davis IRBNet Guidance Documents

 


IRBNet Support Team

If you need assistance or have questions, please contact the IRBNet Team Support or at (916) 703-9158.