Office of Research Common Proposal Components - Office of Research

Common Proposal Components



Check out our SharePoint site for templates and examples.

The Interdisciplinary Research Support Team has developed templates and samples of many common proposal elements for several sponsors. If you don’t see something you need, contact us!

Below you can find guides and resources for completing many common proposal sections

UC Davis Contract and Grant Administrative Forms
All proposals for extramural funding must be submitted through Sponsored Programs, with the exception of limited submission pre-proposals and pre-proposals that do not require an institutional signature.

View the detailed requirements, including forms, for submission through Sponsored Programs.

Cover Page/Face Page and Table of Contents

Many sponsors require a cover page with the signature (either ink or electronic) of an authorized institutional representative, such as an analyst in the Sponsored Programs Office.

If the sponsor does not provide a cover page form, USE THIS ONE (http://research.ucdavis.edu/wp-content/uploads/Form-205A-Sample-Cover-Page.pdf)

NIH: NIH provides templates for their required cover page and table of contents on this site: https://grants.nih.gov/grants/funding/phs398/phs398.html

NSF: Cover page is a fillable form and the table of contents is automatically generated in FastLane (https://www.fastlane.nsf.gov/jsp/homepage/proposals.jsp)

Sponsors using Grants.gov: Grants applications available on grants.gov, such as many for USDA and DOE, have a built-in electronic cover page and the table of contents is automatically generated as part of the electronic application page

Abstract/Project Summary
The Abstract or Project Summary must be suitable for public distribution and understandable to both the scientist and layperson. See the relevant sponsor’s grant proposal guidelines to ensure all formatting and other requirements are met.

The Abstract or Project Summary must be suitable for public distribution and understandable to both the scientist and layperson. Often there are strict formatting requirements for this section such as limits on the number of characters (NSF), words, or lines (NIH), as well as instructions on using the third person or including specific information on expected outcomes.

The IRS team has templates for the abstract/project summary for many sponsors on our SharePoint site.

In addition to the project abstract, NIH requires a separate upload: a 2-sentence Project Narrative that explains the relevance of the proposed research to human health

For proposals to the Department of Health and Human Services, use the project summary form found here: https://grants.nih.gov/grants/funding/phs398/phs398.html

Project Description/Research Strategy
The Project Narrative describes the project, its purpose, relevance, and implementation. Each sponsor has specified guidelines for the Project Narrative/Description.

The IRS team has templates for the project description/research strategy for many sponsors on our SharePoint site.

For specific types of proposals here are some additional resources:

IP Strategy and Technology to Market Plan
Human Subjects
Vertebrate Animals
Budget and Budget Justification
The Budget and Budget Justification (also called a budget narrative) is a financial proposal reflecting the work proposed and outlines the expected project costs in detail. It should mirror the project description.

Biosketches
Biosketches: Biosketches (Curriculum Vitae) for key personnel are required by most funding agencies.

References Cited
Most funding agencies require References Cited section for all references cited in the Project Narrative/Description and/or Research Plan component unless otherwise noted in the Funding Opportunity Announcement (FOA).

Facilities and Resources
The Facilities and Resources section provides information on the organizational resources that will be used in conducting the proposed work.

Data Management Plan/Resource Sharing Plan
Data Management Plans/Resource Sharing Plans describe how proposals disseminate and share results.

Current and Pending Support
Some funding agencies require a Current and Pending Support section at the time of application. This section describes what funding a researcher is currently receiving, as well as what funding the researcher has applied for.

Compliance Documents
Depending on the specific project and sponsor, the researcher may also need to complete a variety of compliance documents.