Check out our Box.com site for templates and examples.
The Interdisciplinary Research Support Team has developed templates and samples of many common proposal elements for several sponsors. If you don’t see something you need, contact us!
Below you can find guides and resources for completing many common proposal sections.
View the detailed requirements, including forms, for submission through Sponsored Programs.
Many sponsors require a cover page with the signature (either ink or electronic) of an authorized institutional representative, such as an analyst in the Sponsored Programs Office.
If the sponsor does not provide a cover page form, USE THIS ONE (http://research.ucdavis.edu/wp-content/uploads/Form-205A-Sample-Cover-Page.pdf)
Sponsors using Grants.gov: Grants applications available on grants.gov, such as many for USDA and DOE, have a built-in electronic cover page and the table of contents is automatically generated as part of the electronic application page
The Abstract or Project Summary must be suitable for public distribution and understandable to both the scientist and layperson. Often there are strict formatting requirements for this section such as limits on the number of characters (NSF), words, or lines (NIH), as well as instructions on using the third person or including specific information on expected outcomes.
The IRS team has templates for the abstract/project summary for many sponsors on our Box.com site.
In addition to the project abstract, NIH requires a separate upload: a 2-sentence Project Narrative that explains the relevance of the proposed research to human health.
The IRS team has templates for the project description/research strategy for many sponsors on our Box.com site.
For specific types of proposals here are some additional resources:
- Innovation and Entrepreneurship – The Institute for Innovation and Entrepreneurship integrates science and business for social benefit.
- InnovationAccess – InnovationAccess provides services that connect research to the marketplace and is focused specifically on protecting and commercializing intellectual property as well as fostering entrepreneurship within the campus community.
- Does My Project Need Review by the IRB – Before submitting an IRB application for initial review, first determine if IRB review is required for your project. Submit the Protocol Certification form with your proposal materials to SPO.
- Human Anatomical Specimen & Tissue Oversight – The UC Davis policy on anatomical specimens sets forth the standards and procedures for the procurement, inventory, use, management, transfer, transportation and disposition of human anatomical specimens to support the appropriate educational and research use of human anatomical materials by faculty, staff, students, and residents.
- NIH New Human Subjects and Clinical Trial Information
PHS Policy and the NIH Grants Policy Statement (Part II, Terms and Conditions) require institutions to verify, before award, that the IACUC protocol and the grant application(s) funding the project utilizing IACUC protocol describe the same care and use of animals. The process is referred to as “Congruency Review” and is performed by the Principal Investigator by signing this form.
Excerpt from section 220.127.116.11 “Verification of IACUC Approval” of the NIH Grants Policy Statement:
“It is an institutional responsibility to ensure that the research described in the application is congruent with any corresponding protocols approved by the IACUC.”
All funding agencies and organizations below require Congruency Review:
- National Institutes of Health (NIH)
- All NIH subdivisions (e.g. NCI, NHLBI, NIAID, NIDDKD, NIAAA, etc.)
- National Science Foundation (NSF)
- US Department of Health & Human Services (DHHS)
- USDA National Institute of Food and Agriculture
- American Heart Association (AHA)
- American Cancer Society (ACS)
- Department of Veterans Affairs (VA)
- March of Dimes (MOD)
- Cystic Fibrosis Foundation (CFF)
This list will be updated if/when other agencies adopt the requirement.
- Institutional Animal Care and Use Committee (IACUC) – The IACUC (Institutional Animal Care and Use Committee) oversees the UC Davis Animal Care and Use program. Its responsibilities include, but are not limited to: reviewing the university’s program for the humane care and use of animals used in research and teaching and the status of the institution’s animal facilities.
- NIH Office of Laboratory Animal Welfare – Vertebrate Animals Section
The University Library can assist researchers in literature searches.
- NIH and other PHS agencies (PHS 398 Fillable Forms)
- NSF prohibits the inclusion of voluntary committed cost sharing unless specifically stated in an NSF solicitation. The NSF FAQs state that “. . . all organizational resources necessary for the project (both physical and personnel) must be described in the Facilities, Equipment and Other Resources section of the proposal (see NSF Grant Proposal Guide (GPG) Chapter II.C.2.i for more information).”
- Core Facilities and Services
- NSF Policy (http://www.nsf.gov/bfa/dias/policy/dmp.jsp)
- NIH Policy (http://grants.nih.gov/grants/peer/guidelines_general/Resource_sharing_plans.pdf)
- The Data Management Guide. provides resources and tools to aid researchers in preparing Data Management Plans through their
- For NIH, your biosketch will include current and past support whereas current and pending support is a just-in-time requirement unless otherwise noted in the FOA. NIH Policy http://grants.nih.gov/grants/funding/phs398/phs398.html
- NSF requires Current and Pending Support for all key personnel at the time of application.