Proposal Review and Submission

For prior steps, see Proposal Development and Budget Development

Overview: Proposal Process

Sponsored Programs Office (SPO) front page

Proposal Review and Submission steps:

• • Submit proposal components to the Sponsored Programs Office (SPO) for review
  • Check proposal status
  • Work with SPO during the review
  • Submit the proposal to the sponsor (after SPO approval)
  • Submit a post-proposal action, including Just-in-Time (JIT) requests, to SPO

General Instructions and Tools

The Sponsored Programs Office is open from 8:00 am to 5:00 pm. All proposals must be submitted to sponsors before 5:00 p.m., even if the sponsor has listed a later submission time.

Proposal Review Types

• • Proposal Preparation and Submission Toolkit
  • Guidance for Review of Proposals by Deans, Directors, and Department Chairs
  • Institutional Information, such as the UC Davis Unique Entity Identifier (UEI), Employer Identification Number (EIN) or Taxpayer Identification Number (TIN)

Helpful Materials

• • Sponsored Programs Info Sheet for New Faculty and Staff
  • OR Budget Templates – 1-page list of OR budget templates with descriptions and links
  • Preparing a Proposal Budget Handbook – Comprehensive 27-page document on preparing a proposal budget
  • Proposal Budget Formulas – 8-page summary of formulas with explanations
  • Calculating Facilities & Administration (F&A) Costs – 1-page summary of eligible direct costs and formulas to calculate F&A costs
  • Checklists:
    • Call for Proposals Checklist – Helps to draw out important information from the call for proposals (2 pages)
    • New Proposals Checklist – Items to consider when you begin preparing a new grant proposal (4 pages)
    • Proposal Preparation Checklist – List of materials to include (1 page)
    • Budget Justification Checklist – Steps to create a budget justification (1 page)