SPO Training

Quick Overview: Proposal and Award Process

Responsibilities: Principal Investigators / Department Contract & Grant Administrators

Each link below leads to helpful documents and trainings.

Research Administration Overview
Proposal Preparation and Submission
Proposal Budgeting
Cayuse SP (used to route proposals, awards and subawards internally for approvals)
Managing Roles in Cayuse
Cayuse 424 and NIH ASSIST (grant proposal submission systems)
Award Processing
Subawards
Advance Accounts and Clinical Trials

A summary of all current and upcoming training opportunities offered by the Sponsored Programs Office can be found here.

Research Administration Forums

Our Monthly Research Administration Forum is held the fourth Wednesday of each month from 8:30 – 10:00 am via Zoom: https://ucdavis.zoom.us/j/99842677540

Join the Contracts & Grants listserv for updates and more information.
Watch the Forums afterwards on YouTube

Past Forum Materials

2024 Meetings

Note: If a video doesn’t start on the first try, refresh the video and it should then work.

March 27, 2024 Zoom recording
- Forum agenda
- Zoom chat
- Proposals presentation: Compliance at the proposal stage
- Awards presentation: Agreements processed by SPO vs. agreements processed by Contracting Services
- CGA presentation: Service Now updates: new Oracle support unit & increased staff; Office hours
February 28, 2024 Zoom recording
- Forum agenda
- Zoom chat
- CGA presentation: CGA org structure; Aggie Enterprise (AE) updates; Award/Amendment processing activity; use of Service Now; Finance AE office hours
- Proposals presentation: 2024 NIH salary cap; Reminder – NSF PAPPG update; General communications with SPO; Proposal tips & reminders
- Awards presentation: General report reminders; NIH progress reports; Submitting RPPR
January 24, 2024 Zoom recording
- Forum agenda
- Zoom chat
- Proposals presentation: Form 800s – NASA, IPF reminders, NSF PAPPG update, update to subaward invoicing
- CGA presentation: CGA organization, award processing, data issues, KBAs, finance AE office hours

2023 Meetings

2022 Meetings

Additional Resources

eRA – electronic Research Administration resources, including Cayuse, eCOI, NIH ASSIST, NSF FastLane and other systems
All About Indirect Costs– NIH “Rock Talk”
CITI Training: Courses include Essentials of Research Administration, Human Research Protection and Responsible Conduct of Research
- CITI User Guide– How to register for a CITI course
National Council of University Research Administrators (NCURA)
National Organization of Research Development Professionals (NORDP)
Office of Management and Budget (OMB) Grant Training 101
Society of Research Administrators (SRA) International
Types of Intellectual Property
UCOP Online Intellectual Property Courses