Modify an Award

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Request Carryforward

First determine and follow the sponsor requirements. Then email the request to [email protected] and include:

• • • Sponsor requirements/guidelines
    • Associated Cayuse SP Award and/or Project number (or SPO number if the associated proposal was submitted before the transition to Cayuse SP)
    • Principal investigator’s name
    • Amount of funds to be carried over (direct and indirect)
    • Identification of any funds that were restricted
    • Explanation of the unobligated balance
    • Breakdown of each parent and supplement, if applicable
    • Submit all required progress reports to the sponsor

More info: Presentation on Carryforward and No-Cost Extensions Requests

Request a No-Cost Extension

For all projects that are not directly federally funded, a formal letter of request signed by the PI needs to be provided to our office (emailed to [email protected]) that includes the items listed below.

For projects that are directly federally funded, simply email No-Cost Extension requests to [email protected] and include:

• • • Associated Cayuse SP Award and/or Project number (or SPO number if the associated proposal was submitted before the transition to Cayuse SP)
    • Principal investigator’s name
    • Determine and follow sponsor requirements
    • Actual correspondence received from the sponsor
    • Justification for the extension
    • Balance of funds remaining by cost category

More info: Presentation on Carryforward and No-Cost Extensions Requests

Request Change in PI or Administrative Unit

Some award modifications require department and/or dean authorization, such as a change in PI and/or administrative unit.

• • Submit an Internal Processing Form (IPF; i.e., the electronic “proposal”) in Cayuse SP and complete the following fields as indicated.
    • Both the Short Project Name and Project Title:
      • Format: Cayuse SP Project # (if applicable) + Action + PI + Sponsor (e.g., “A25-1234 Change in PI Apple USDA”)
    • Proposal Type: Select Prior Approval if seeking Prior Approval from the sponsor. Otherwise, select either Amendment or Administrative Action
    • Admin Unit: If this is changing, select the new Admin Unit
    • If the PI or other personnel are changing, include the new personnel
      • Do not include the original personnel if they are being removed from the grant
    • Only complete the required fields on the Budget tab
      • Indicate any changes to cost-sharing
      • Enter 0 in all other amount fields

For detailed instructions, see the Cayuse SP Handbook for Dept Contracts & Grants Staff, PIs and Approvers.