Proposal Review
Once the Internal Processing Form (IPF) has been submitted for routing in Cayuse SP:
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- Ensure there is at least one contact person available (e.g., department administrator or PI) prior to the sponsor deadline.
- There are often small errors, such as page limits exceeded or missing information, that will cause a proposal to be automatically rejected by a sponsor’s proposal submission system.
- In these cases, your Sponsored Programs Office (SPO) proposals analyst will work quickly to alert the contact person of the issue.
- The contact person can then resolve it and resend the corrected application to SPO for re-submission to the sponsor in advance of the sponsor’s deadline.
- In these cases, your Sponsored Programs Office (SPO) proposals analyst will work quickly to alert the contact person of the issue.
- There are often small errors, such as page limits exceeded or missing information, that will cause a proposal to be automatically rejected by a sponsor’s proposal submission system.
- Monitor your email for correspondence from SPO regarding the proposal.
- Emails may come directly from your assigned SPO analyst, [email protected] or from [email protected].
- You may also check Cayuse SP to determine the status of the proposal.
- The SPO analyst may also add notes in the Notes section regarding progress and/or outstanding items.
- Youtube video: Check Proposal/IPF Status and SPO Assignment (length: 3:30 – if video doesn’t start — “This video is unavailable” — refresh the video and it should then start)
- Ensure there is at least one contact person available (e.g., department administrator or PI) prior to the sponsor deadline.
Principal Investigators (PIs) and the proposal preparer should carefully read all sponsor guidelines.
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- The PI, and not SPO, is responsible for making sure all components required by the sponsor are included.
- SPO also does not review formatting, pagination, page limits, spelling/grammar or technical documents.
The assigned SPO analyst will review the proposal for:
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- Adherence to campus requirements:
- IPF certifications by the Principal Investigator and Co-Investigator(s).
- IPF authorizations by the chair/director of the involved units and the School of Medicine or School of Veterinary Medicine dean’s office, if applicable.
- Budget and Budget Justification to ensure the accurate F&A rate and base are appropriately applied, budget calculations are accurate, costs are allowable and allocable and that the budget and budget justification match.
- Scope of Work to identify the type of activity, such as research or service, and to determine what additional compliance documents may be necessary.
- Adherence to sponsor requirements that will prevent submission, such as:
- Inclusion of required proposal components that if not included will create a system error.
- Appropriate protocols, based on the IPF entry, are obtained when applicable, such as IRB and IACUC.
- Financial Conflict of Interest (COI) disclosures are filed when applicable.
- Terms and conditions are acceptable to the University and the Principal Investigator, if agreement is required at the time of proposal.
- Adherence to campus requirements:
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