Overview: Award Review and Acceptance Timeline

For guidance on earlier steps, see:

• • Proposal Development
  • Proposal Review and Submission

Award Timeline for PIs and/or Dept Admins

• • If you receive a Notice of Award (NOA), immediately forward a copy to the Sponsored Programs Office (SPO) at [email protected] along with your Cayuse SP proposal number (so they can link it to the award).
    • Review the requirements and restrictions in the contract or grant award agreement.
      • If any terms or conditions are unclear, it is the PI’s responsibility to contact SPO for clarification and guidance.
    • Notify SPO of any problematic terms or conditions
      • Ensure the Scope of Work in the agreement is accurate
      • Ensure the deliverables are acceptable

• • Make note of important conditions including reporting deadlines, unallowable costs, areas that may require prior approval such as re-budgeting or no cost time extensions, publications that may require sponsors review prior to dissemination, etc.
    • Work with the Contracts and Grants Accounting (CGA) office on the establishment of a specific account and fund number for the project.

• • Regularly monitor the award to ensure adherence to award terms and conditions.
    • Financial Ledger Reviews should be performed at least once a month.
      • Aggie Enterprise information.
      • The offices of record for expenditures is CGA.
    • Principal Investigators and others committing effort must certify that effort after the effort has been expended.
      • It shows the actual effort, as a percentage of time, spent on the project.
      • Effort reporting ensures that the effort charged or committed to each research award has actually been met.
      • Effort reports are tracked in the Effort Reporting System (ERS).
      • For more information about Effort Reporting, please visit CGA Effort Commitment and Cost Sharing pages.