Learn: Subawards
The following materials have been developed to assist with submitting proposals with (outgoing) subawards or as an (incoming) subawardee institution.
Written materials:
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- Subaward Processing Checklist – 1-page with checklists to aid PIs/Dept. Admins in preparing subawards
- Handbook for Accessing Subawards – 3-page step-by-step instructions with Cayuse SP screenshots to access subawards
- Handbook for Submitting a Proposal with (outgoing) Subawards – 18-page step-by-step instructions with Cayuse SP and 424 screenshots to submit a proposal with subawards
- Handbook for Submitting a Proposal as a Subawardee Institution (incoming subawards) – 7-page step-by-step instructions with Cayuse SP and 424 screenshots to submit a proposal as a subawardee institution
- Table: Subrecipient, Contractor/Vendor Consultant? – 1-page table to help distinguish between subrecipient, contractor/vendor or consultant
- Subaward or Contractor/Vendor Guidance: How to distinguish between a Subaward and a Contract for Service – 2-page document to help distinguish between a subaward and a contract for services
Brief “How To…” videos:
Note: if a video doesn’t start on the first try — “This video is unavailable” — refresh the video and it should then work.
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- Initiate an Outgoing Subaward (length: 1:42)
- Submit an IPF/Proposal in Cayuse SP with Subaward(s) (length: 5:18)
- Check Outgoing Subaward Status and SPO Analyst Assignment (length: 1:31)
- View Subaward Documents/Attachments (length: 1:28)
Trainings:
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- Processing Subawards (Cayuse) (Instructor-Led Training or eCourse) – UC Learning Center course that provides guidance on preparing and submitting proposals in which UC Davis is a subrecipient institution (incoming subawards) as well as proposals that include subawards to other institutions (outgoing subawards). It covers Principal Investigator and departmental responsibilities as well as use of the Cayuse SP and 424 electronic Research Administration systems for subawards. The course takes approximately 50 minutes to complete. Prerequisites–Recommended: 1. Proposal Preparation and Submission (Instructor-Led Training or eCourse) and 2. Understanding the Awards Process (Instructor-Led Training or eCourse)
- “Unlocked” Processing Subawards (Cayuse) eCourse – this version will not earn you course credit but allows you to navigate to any section (using the menu on left) to find information you seek.
- Cayuse SP & 424 – Submitting a Proposal with (outgoing) Subawards – 45-page slide presentation for SPO Training: Cayuse SP & 424 – Submitting a Proposal with (outgoing) Subawards (no video recording at this time)
- Proposals with an Outgoing Subaward Script – 5-page task script for SPO Training: Cayuse SP & 424 – Submitting a Proposal with (outgoing) Subawards
- Cayuse SP & 424: Submitting a Proposal as a Subawardee – 25-page slide presentation for SPO Training: Cayuse SP & 424: Submitting a Proposal as a Subawardee (no video recording at this time)
- Workbook: Submitting a Proposal as a Subawardee – 17-page class workbook for SPO Training: Cayuse SP & 424: Submitting a Proposal as a Subawardee
- Processing Subawards (Cayuse) (Instructor-Led Training or eCourse) – UC Learning Center course that provides guidance on preparing and submitting proposals in which UC Davis is a subrecipient institution (incoming subawards) as well as proposals that include subawards to other institutions (outgoing subawards). It covers Principal Investigator and departmental responsibilities as well as use of the Cayuse SP and 424 electronic Research Administration systems for subawards. The course takes approximately 50 minutes to complete. Prerequisites–Recommended: 1. Proposal Preparation and Submission (Instructor-Led Training or eCourse) and 2. Understanding the Awards Process (Instructor-Led Training or eCourse)
