Outgoing Subawards
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- Prepare a proposal with subawards – If a proposal is to include a subaward to a subrecipient (or subawards to subrecipients), the information indicated on this page should be included in the proposal.
- Send a subaward request to SPO – Once a Prime Award has been awarded (fully executed) to UC Davis, the PI must send a request to the Sponsored Programs Office (SPO) that the subaward(s) be sent to the subrecipient(s).
- Monitor a subaward – Once a subaward has been sent to a subrecipient, the PI is responsible to monitor it as described on this page.
- Closeout a Subaward – Once a project with a subaward is complete, it must be closed out.
Checklist and Guidance
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- PI/Department Checklist
- Table: Subrecipient, Contractor/Vendor, Consultant?
- Subrecipient or Contractor (Vendor) Guidance
- Subawards FAQs
- Learn: Subawards – guides and other training materials, brief videos, and training opportunities
Forms
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- Subaward Request Form (Instructions)
- Commitment Form(s) – use one of the following:
- Subrecipient Commitment Form – Use this form if the Subrecipient is not included among the list of institutions participating in the FDP Expanded Clearinghouse.
- FDP Subrecipient Pilot – Supplemental Project Information Form – Use this form if the Subrecipient is included among the list of institutions participating in the FDP Expanded Clearinghouse.
- Multiple Campus Award (MCA) Commitment Form – Use this form for Subawards to other UC Campuses.
- Sole Source Justification Form
- Mini Audit Questionnaire
- eCOI – Financial Conflict of Interest Disclosure Forms
Sponsored Programs Office (SPO) front page
