Award Review and Acceptance

The award process begins when a Notice of Award (NOA) is received from a sponsor by the Sponsored Programs Office (SPO).

If you receive an NOA, send a copy to [email protected] to initiate the process. Include the:

• • Principal Investigator’s (PI’s) name
  • Sponsor name
  • Associated Cayuse SP Proposal number and/or Project number
    • Or SPO number if the associated proposal was submitted before the 2017 transition to Cayuse SP

The award will be assigned to an analyst in SPO for review, who will reach out to the PI/department administrator to request outstanding documents, ask clarifying questions, and/or request PI concurrence to the agreement terms and conditions.

• • Overview: Award Review and Acceptance Timeline
  • Submit an After-the-Fact Proposal to SPO
  • Modify an Award
  • Check Award Status
  • Work with SPO during Award Review
  • Send a Subaward Request to SPO
  • Submit a Progress Report
  • Transfer an Award to/from Davis
  • Work with SPO during Award Closeout
  • Sponsored Programs Office (SPO)

When an award is accepted by the university, UC Davis Contracts & Grants Accounting is informed and will reach out to the PI/Department Administrator as soon as they are able to set up the award funding accounts.

Resources:

• • Awards FAQs
  • UC Davis Contracting Offices – Reference to help you identify which UCD office reviews/approves a particular type of agreement
  • Quick Reference: Accessing Awards – 1-page document with Cayuse SP screenshots to aid with accessing awards
  • Understanding the Awards Process Handbook – Comprehensive 17-page document on the awards process at UC Davis
  • Learn: Award Processing
    • Brief “How to…” videos – if a video doesn’t start at first — “This video is unavailable” — simply refresh the video and it should start.
      • New Award Set-up in Cayuse SP (length: 0:20)
      • Access Award Documents (Attachments) in Cayuse SP (length: 2:03)
      • Check Award Status and SPO Analyst Assignment in Cayuse SP (length: 2:19)
      • Request an Award Modification (length: 3:11)